An enterprise electronic archive (EIA) is a digital archive that stores the company’s files in a central location. It collects all the company’s knowledge into one place that can help reduce costs and improve enterprise electronic archive productivity. It also helps employees quickly locate the information they need and speed up work processes.
Paper is the traditional method for companies to keep their documents. But it’s not only expensive, but also harmful for the environment. Paper files are not as secure and secure as digital ones. Cloud storage solutions and EIA have been able to resolve many issues relating to compliance and documentation storage.
A well-designed EIA will help businesses comply with the guidelines for regulatory compliance imposed on them by various regulations regarding digital files, communications and Personal Identifiable Information. It can also help to minimize the risk of lawsuits from vendors, suppliers customers, other businesses, and more.
A good EIA solution should also offer various deployment options that are customized to the organization’s requirements. Large corporations may prefer installation on premises, while smaller and medium-sized companies may choose a solution that is hosted. This can be scaled up as the business grows. It should also provide flexible access controls to different types of users including regular employees and compliance teams, legal teams and IT staff. It should also give users the capability to design and modify roles for users, and also the permissions associated with those roles.