The advantages of boards portals go beyond the digitization of documents on paper. They make it easy for directors to prepare for meetings, manage tasks and work with fellow members in order to ensure and improve governance in specific ways.
When a director gets an email from the company secretary, informing that the board’s papers are available on the portal, she is able to review them over the weekend, or Tuesday afternoon, to ensure she is ahead of the agenda and to take notes on the most important issues or questions. She can also use real-time analytics on the portal to see how directors interact with the material prior to the meeting and how much time they spend on each document or part.
This www.boardrights.com/5-major-benefits-of-board-portals-you-should-know/ is particularly beneficial for directors who are juggling their schedules and have a limited amount of time to dedicate to the board. A well-designed portal is accessible from any device at any time. Since most board members use their familiar devices to access other online services, it doesn’t require a steep learning curve.
When evaluating different vendors take into consideration other features. While ease-of-use is crucial for directors in general but it’s not the only one. Certain portals, like allow directors to vote and record their decisions. This saves the company secretary time and makes it easier for the board to approve changes in between meetings.