Secure board management is crucial to making directors able to be the leaders in achieving the objectives of their organization. Cloud-based portals for board members allow organizations to save and share sensitive information without the risk of outdated sharing methods, like email. Directors can access their documents securely and effortlessly from any device, whether during or after an event.
The board members can access a single platform to collaborate on documents and conduct meetings. Information can be accessed and found at any time from any device through a robust search feature. Directors can keep up-to-date on board issues while on the move.
Board portals can be set up to give you a granular control of the permissions of folders and documents and a complete audit trail of all activity. Data encryption can be utilized for both at rest and in transit. Remote wiping of devices that have been lost is also possible. A strong business continuity plan, as well as an uptime assurance are all ways to ensure their security. They should be able to provide 24 hour assistance from experienced personnel, and have robust security procedures that include regular penetration testing by third parties, SOC 2 Report, SOC 2 Report and ISO 27001 Certification.
Choose a board portal which provides a single system to manage all your board’s duties – not only meetings, but also research and support, such as deadlines and briefing reports. This allows all of your critical functions to be handled from one place, eliminating the need for email exchanges between the board secretary and the report writer and board secretaries, as well as the security risk of sending confidential documents via email.