Virtual Board Meetings are now the norm in many organisations However, they do come with their own set of difficulties. They require an entirely different level of organization than in-person meetings, and the technology itself could be a learning curve. Following a few guidelines can assist boards in making the transition.
The first step is to make sure all participants are equipped with the correct equipment. This includes the right equipment, which must be tested prior to the meeting, and an internet connection that is reliable. Board members should prepare for the meeting by reviewing the documents and planning any discussions.
Another crucial aspect is to ensure that everyone is aware of the etiquette that is required in virtual meetings. This includes respecting others in attendance as well as not interrupting the conversation and being mindful of the fact that people can’t read facial expressions or body language. It is crucial to block microphones when you’re not talking, and to stay clear of distractions or background noises. Board members should be urged by their supervisors to make sure that their homes are camera-ready. This means that they should remove any personal items and distracting objects.
It is also crucial to keep the meeting to schedule and to avoid overfilling the agenda with lengthy discussion topics that can distract the main discussion. It is also essential to allow breakout discussions if you think that the main discussion is not being well attended to. It is also crucial to ensure that all the relevant issues are discussed, and that the entire meeting is recorded for future references.
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