Online board meetings require the same level of engagement as opposed to offline meetings and it’s often difficult to find new ways to stimulate them. It’s vital to start by ensuring that your virtual boardroom is outfitted with a reliable video conferencing system, clear communication protocols and adequate meeting facilities for each participant. You can then establish protocols that guide participants through online meetings and facilitate productive discussions.
Be sure that every boardmanagementsoftware.info/how-to-get-the-most-valuable-virtual-data-rooms/ item on the agenda is accompanied by a goal for the conversation like “decide an action item” or to “spark new ideas.” This will allow you to get away from the topic at hand as soon your desired result has been achieved and avoid over-staying your session. In addition, setting an time limit for each discussion point will keep the meeting from going on for too long.
Start with the most important items on your agenda. In board meetings that are held in person, it is possible to detect body language signals that signal that other members have something important to say. However, these cues are more difficult to detect when remote meetings are held. Start by focusing on the most important issues to ensure that everyone is engaged in the discussion and feels they have had a good time.
Use a consensus agenda in order to avoid lengthy discussions on controversial topics that might not have the same impact on your company. Agenda items that aren’t controversial could be decided by all members before the meeting starts, so that you can concentrate on the most important issues. Additionally, you can invite expert guests to give short talks or insights that broaden the perspective of the board and cut away groupthink in the boardroom.